//PWYW Explained/Registration FAQ/Covid-19

PWYW Explained/Registration FAQ/Covid-19

The ability to ‘Pay What You Want’.  A New Zealand first!

Why we set up the PWYW model:

1. To give low income individuals/households/families the opportunity to participate.
If standard entry fees at other events add up to more than you’d like (for you and/or the family), well here is an event where you can tweak the fees and no-one needs to miss out. If you might not have entered yourself (and the kids?) at other events, be sure to bring everyone along to PWYW! 

2. So the PWYW Tauranga Half Marathon could be the motivation to be more active – without the cost being a barrier.
If entry fees were a barrier to being introduced to an event like this, we’ve broken that barrier, and have assisted many people (we know because they’ve told us their incredible stories!) with the motivation to be more active and well down the road to better health and well-being. The legacy of this event (previously the Half4Heart) is all about the promotion of health and well-being.

3. To continue to stand out from the crowd.
We’re now a little bit different and we’re continuing to make some ideological changes to how we roll and want social enterprise to be the future of the PWYW Tauranga Half Marathon. 

Category:

Description

Registration FAQ
We hope the information below helps with your trust based, consumer set pricing decision making.
We want the Pay What You Want model to be sustainable and continue long into the future.
We look forward to seeing you at the next PWYW Tauranga Half Marathon.
Thanks for your support.
With love,
Luke and Jo

When is the PWYW Pricing Period?
The PWYW Pricing Period begins when entries open for each event and ends 15 days prior to the event. For the 2022 PYWY Tauranga Half Marathon, the PWYW pricing period ends 11.59pm on 25th March, 2022. For the PWYW event to work, we need to have an accurate prediction of final entry numbers 15 days out from an event. So, 15 days out from the event the PWYW pricing takes a backseat. This way, we hope fewer people will ‘wait and see’, and more people will enter early so the PWYW dream can live on. *fistbump*

What do I pay during the PWYW Pricing Period?
To assist your trust based, consumer set pricing decision here’s our PWYW fee guidance:
– There is no minimum or maximum PWYW entry fee during the PWYW pricing period. Some entrants have paid much higher than our recommended total fees (see below), recognising that staging on road events like the PWYW Tauranga Half Marathon incurs major costs and that our RRP is still pretty cheap compared to other similar events. Those entrants help to offset some of the lower total fees we receive (cheers!).
– There is, however a $5.00 online processing fee incurred by all individual entries. Please note we don’t see any of this $5.00 online processing fee as it’s swallowed up in online registration fees and bank fees. Poof…it just disappears.
– For clarity, if you pay a total fee of $5.00 you have paid the $5.00 online processing fee and a $0 PWYW entry fee. If you pay a total fee of $69.00 you have paid the $5.00 online processing fee and a $64.00 PWYW entry fee.
– Total fee = $5.00 online processing fee + PWYW entry fee.
– Our recommended total fee for the Matua Mile distance option is $10.00
– Our recommended total fee for the 5km distance option is $33.00
– Our recommended total fee for the 10km distance option is $44.00
– Our recommended total fee for the 15km distance option is $54.00
– Our recommended total fee for the 21km distance option is $69.00

What Do I Pay When The PWYW Pricing Period Ends?

26th March to 8th April, 2022

– Matua Mile $10.00
– 5km $33.00
– 10km $44.00
– 15km $54.00
– 21km $69.00
NOTE: All individual total fees include a $5.00 online processing fee.

9th and 10th April, 2022
– Matua Mile $15.00
– 5km $38.00
– 10km $49.00
– 15km $59.00
– 21km $74.00
NOTE: Cash only at pre race registration.

If you haven’t used the Event Plus online entry platform before, you will need to set up a profile with Event Plus before continuing on with your event entry. Online entries will close at 5.00pm Friday 8th April, 2022. Additional entries will be accepted at the pre-race registration venues on Saturday and Sunday (details below).

What are the Pre-Race Registration Details?
Can I Enter in Person at Pre Race Registration?

Saturday 9th April, 2022, midday to 4.00pm. OR Sunday 10th April, 2022, 7.00am to 11.00am.
At Fergusson Park, 90 Tilby Drive, Matua, Tauranga 3110.

The Saturday pre-race registration is compulsory to attend for all pre-registered participants. Friends/family members are able to collect your race number and timing transponder on your behalf. Please ensure your friend/family member has all your correct registration details to make things speedy for the registration team.

The Sunday pre-race registration is for ‘Out of Towners’ who arrive in Tauranga after 4.00pm Saturday, and those locals who cannot attend the Saturday registration, or arrange any friends/family members to attend on their behalf. If your only option is to collect your race number and transponder on Sunday morning, you will need to be inside the Fergusson Park Clubrooms AT LEAST 30 minutes prior to your event’s start time.

New entries processed in person during this period will be cash only and there is no ATM at Fergusson Park or in the wider Matua area so please come prepared. If you are looking to enter on Sunday morning, you will need to be inside the Fergusson Park Clubrooms AT LEAST 30 minutes prior to your event’s start time.

What are the General Refund, Transfer, and Distance Change Policies?
– Should personal circumstances prevent me from participating in the event (or completing the event), I understand and accept that my total entry fee is non-refundable. See below for our specific COVID-19 policy.
– No transfers will be made to any future event.
– Transfer of your entry to others is possible. Distance changes to your entry are also possible. All transfer requests must be made via email or in person at the Pre-race registration venues.
___________________________________________________________

All of the below information relates to the 2021 event and will be updated asap for the 2022 event.

What are my Specific Transfer / Distance Change Options During Each PWYW Period?
TransferEntryChangeOptionsPWYW2021

Full Terms and Conditions of Entry – PWYW 2021 Event

What’s the Latest with COVID-19?
Yes, COVID-19, you may have heard of it? Event Day have incredibly comprehensive health and safety documentation which encompass detailed operational, risk management, contingency and crisis/emergency planning. We have experienced and trusted staff and suppliers who deliver the Pay What You Want Tauranga Half Marathon each year and our documentation is continually reviewed and evolving. Since the emergence of COVID-19, our documentation has expanded to include additional layers specific to COVID-19. As with each annual event, we hope to deliver the perfect event (ideal weather conditions, with zero operational issues, zero injuries, in a perfect wider environmental, social, health and economic climate). However, we realise that many things (severe weather warnings, a major gas leak, road closures, a major medical event/injury on course, COVID-19 status/alert level changes, etc.) have the ability to impact the delivery of the perfect event. With respect to the highly dynamic COVID-19 situation, we remain committed to continually reviewing and evolving our specific COVID-19 documentation leading up the event to continue to be relevant as and when the government response and goalposts change. The scale of the Pay What You Want Tauranga Half Marathon event means it can only be safely delivered as per planned if the Bay of Plenty Region is in Alert Level 1 (under current Ministry of Health requirements).

What is your Specific COVID-19 Policy?
We will keep things simple.  In order to provide the greatest practical clarity possible for potential entrants, on Friday the 26th of March, 2021 (the last day of the Pay What You Want pricing period & 16 days out from the event) the event will announce one of two things, cancel or proceed:

CANCEL.  If Bay of Plenty Region is not in Alert Level 1 on Friday the 26th of March, 2021, the event will be cancelled.  In this scenario, all active entrants will be eligible for ‘Refund What You Want’. Entrants choose the amount of their PWYW entry fees they wish to receive back. Entrants simply reply to an official event email within 15 days, stating ‘Max Amount’ or stating an alternative amount to refund. No transfers will be made to any future event. There will be no Contingency/Reserve Day for the event in 2021.

PROCEED. If Bay of Plenty Region is in Alert Level 1 on Friday the 26th of March, 2021, the event will proceed.  In this scenario, the event will not be cancelled between this date and the event date. An event will be delivered on Sunday 11th April, 2021.  No transfers will be made to any future event.  There will be no Contingency/Reserve Day for the event in 2021.  No refunds will be made in any situation regardless of what develops with COVID-19 and any government restrictions placed on the event from Saturday 27th March, 2021 onwards. The event team will deliver the best possible event we are able to. The event delivered on Sunday 11th April, 2021 might be as per planned, or it might be an altered event. Alterations may modify, delay, shorten, re-route or stop some aspects of the planned event, or include a virtual format.  Organisers will keep in regular contact with all active entrants during this period.